Capture & Routing

Document routing involves the direct delivery of electronic documents within an organisation. At BMS, we have many multifunction systems that can handle a great deal of document routing right out of the box, with minimal configuration needed.

The most common document destinations are:

• Network folders
• Email addresses
• Web folders
• Databases
• Accounting systems
• CRM/ERP systems

Document Capture

Building your document management system and converting paper-based documents to electronic documents begins the capture process. To be effective, document management systems must allow for simple, high-quality capture of paper documents and convert them to electronic images. When a paper-based document is captured electronically the result is an image that can be emailed, faxed, or stored. The easier this process is made, the easier it will be to transition from bulky filing cabinets to digital storage folders.

Our solutions are designed to make it easy for you to create a searchable database of all your documents. You will be able to connect, create, print and store your internal structure forms as well as manage client records and emails.

A few of the benefits from using capture technologies are:

Faster Data Entry. Instead of spending hours on manual data entry, pages can be scanned and data extracted in seconds. You are able to speed up your business processes to deliver better customer service and employee satisfaction.

Lower Expenses. An automated capture process requires less manual labour, allowing you to focus personnel on higher-value tasks.

Fewer Errors. Extracted data can be validated against your existing customer database to ensure that it is correct. Possible errors are then sent to an exceptions folder where they are quickly proofed and processed.

To learn more about document routing programs, contact us today.